Final Writing Task :

The Final Writing Task serves as a comprehensive application of everything you’ve learned in this course. It is designed to help you put your knowledge of letter structure, tone, grammar, formatting, and clarity into practical use. Whether you’re a student, teacher, or parent, writing effective letters is a valuable skill that can help you communicate with institutions, authorities, and individuals in a professional manner.

This task will guide you through the process of planning, drafting, reviewing, and finalizing a formal or informal letter on a relevant topic. The aim is to help you write independently and confidently while applying all the concepts covered in earlier lessons.

Objective of the Final Task

• To test your understanding of formal and informal letter formats.

• To assess your ability to use correct tone and language.

• To evaluate your application of structure (sender’s info, date, salutation, body, closing, etc.).

• To build your confidence in writing real-world letters such as applications, requests, complaints, invitations, and thank-you letters.

Structure Recap Before Writing

Before you begin, recall the standard components of a well-structured letter:

1. Sender’s Information – Your name, class/designation, school/institute name.

2. Date – Properly formatted (e.g., 17th July 2025).

3. Receiver’s Information – Name/designation of the recipient (if known), and organization or address.

4. Subject Line – Clear and to the point.

5. Salutation – “Respected Sir/Madam,” or “Dear [Name],”.

6. Body of the Letter –

   • Introduction: State purpose of the letter clearly.

   • Details: Provide background or supporting information.

   • Conclusion: State what action you expect or offer closing remarks.

7. Complimentary Closing – “Yours sincerely” / “Yours faithfully” / “Best regards” depending on tone.

8. Signature – Include your name and role (student, parent, teacher, etc.).

Writing Topics (Choose Any One for Your Final Task)

You can select one of the following topics based on your role. These examples cover student, teacher, and parent perspectives:

1. For Students

Topic: Letter to the Principal Requesting a New Library Setup in School

In this letter, explain the current condition of the school library, benefits of having a better-equipped reading room, and request for action.

2. For Teachers

Topic: Letter to the Principal Regarding the Need for More Classroom Resources

This letter should explain the shortage of teaching aids, learning materials, or smart-class tools, and how these additions would improve student outcomes.

3. For Parents

Topic: Letter to the Class Teacher Requesting Extra Attention Towards Child’s Academics

Explain concerns about the child’s academic performance, recent changes observed at home, and request the teacher’s help and suggestions.

Sample Letter for Reference (Student Example)

To,
The Principal
[School Name]
[City Name]

Date: 17th July 2025

Subject: Request for Upgrading the School Library

Respected Sir/Madam,

I am writing to request your kind attention towards the current condition of our school library. As a student of Class 9, I visit the library regularly and have noticed that many books are outdated, and the reading environment needs significant improvement.

Our school promotes a culture of academic excellence, and a well-equipped library plays a vital role in supporting this vision. Students from various grades are eager to access modern books, journals, and reference materials, but the current collection is limited and lacks updated resources. Additionally, the furniture is old, and there are insufficient reading desks for group study.

We humbly request the school administration to consider upgrading the library infrastructure, introduce more educational books, and possibly add digital tools like e-books or tablets to encourage digital learning. This change will not only enhance our learning experience but also foster a stronger reading habit among students.

We hope our suggestion will be given kind consideration. Thank you for your time and understanding.

Yours sincerely,
[Student Name]
[Class Name]
[School Name]

Tips for Final Task Success

Here are some tips to help you score well in the final writing task:

• Be Clear and Concise: Avoid unnecessary repetition. Say what is needed in a straightforward manner.

• Maintain Proper Tone: A formal letter should be polite, respectful, and free of slang.

• Check Grammar and Punctuation: Mistakes in spelling or sentence structure can reduce clarity.

• Use Paragraphs Effectively: Organize your letter into distinct parts – opening, body, and closing.

• Customize Thoughtfully: Even though templates are helpful, try to make your letter sound personal and relevant.

• Follow Format Strictly: Structure is essential in letter writing, so follow the order mentioned above.

• Proofread: Always read your letter at least once after writing to catch any small errors.

Assessment Criteria

Your final writing task will be evaluated based on the following:

The Final Writing Task is an opportunity to showcase your learning. Whether you’re applying for a scholarship, requesting something important, or addressing concerns, letter writing is a life skill. It helps you communicate effectively and respectfully. Take this final task seriously, as it wraps up your journey in this course and gives you confidence to write real-world letters in future academic, personal, and professional scenarios.