A professional overtime request email should be clear, polite, and easy to understand. It should mention why overtime is needed, the expected duration, and how it will help complete work properly. The email should stay respectful and brief while sharing all needed details. Avoid unclear wording or missing information, as this may delay approval.
Professional Overtime Request Email Template – Sample Email to Request Overtime Approval
To: __________ (Recipient’s Email Address)
Date: __/__/____ (Date)
Subject: Request for Overtime Approval
Dear __________ (Recipient’s Name),
I hope you are doing well. I am writing to request approval for overtime work on __________ (date), beyond my regular working hours.
Due to __________ (brief reason such as workload or deadline), additional time is required to complete the assigned tasks properly and without delay. I estimate that the overtime required will be approximately __________ (number of hours).
Please let me know if you approve this request or if any further details are needed from my side. I will ensure that the overtime is used productively and responsibly.
Thank you for your time and consideration.
Kind regards,
__________ (Your Name)
__________ (Designation)
__________ (Contact Details)
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