Requesting a Letter of Recommendation :
A Letter of Recommendation (LOR) is a formal document written by someone who can confirm your qualifications, character, skills, or experience. It is often required when applying for jobs, internships, scholarships, academic programs, research opportunities, fellowships, or even immigration/visa applications.
A well-written recommendation letter can significantly increase your chances of success — but only if it is written by the right person and tailored effectively. To receive a strong and meaningful recommendation, you must approach the request professionally, politely, and with preparation.
Step-by-Step Guide to Requesting a Letter of Recommendation
Step 1: Understand the Purpose
Before you ask, be clear on why you need the letter and what it will support. This helps you explain your request and gives context to the recommender.
Job Application → Letter should emphasize your professional achievements and work ethic
Academic Program → Focus on your academic performance, research ability, and intellectual curiosity
Scholarship → Should highlight your merits, financial need, and character
Visa/Immigration → May need to show moral character, skills, or good conduct
A clear understanding of the purpose ensures you approach the right person with a focused request.
Step 2: Choose the Right Recommender
A powerful recommendation comes from someone who:
Knows you personally and professionally or academically
Has observed your work, performance, and growth
Can write with specificity about your qualities, not general praise
Good Choices Include:
Current or former manager/supervisor
Professor, teacher, or academic advisor
Team lead, project mentor, or trainer
Internship supervisor or coach
Avoid asking:
People who barely know you
High-ranking officials who haven’t worked closely with you
Friends or relatives (unless specifically requested for character references)
Step 3: Ask Politely and Professionally
Never assume someone will write the letter — ask formally and respectfully, preferably in person or via email.
Polite ways to ask:
“Would you be willing to write me a strong letter of recommendation for [purpose]?”
“Do you feel comfortable supporting my application with a reference letter?”
Asking this way gives them the freedom to decline if they feel unqualified or too busy — which is better than receiving a rushed or weak letter.
Step 4: Provide All Necessary Details
Once they agree, help them help you by providing everything they need. The more informed they are, the more targeted and strong the letter will be.
What to Share:
Updated resume/CV
Details of the job/scholarship/program, including official description
Submission method: Email, portal link, or hard copy
Deadline
Key achievements or traits you’d like them to emphasize
Your goal or reason for applying
This preparation makes the recommender’s task easier and shows that you’re organized and respectful of their time.
Step 5: Give Ample Time
Respect the recommender’s schedule. Give them at least 10–15 days (or more) before the deadline to craft a thoughtful letter.
If the deadline is approaching and the letter hasn’t been sent, you can send a gentle reminder 2–3 days in advance.
Step 6: Thank Them and Follow Up
After the letter is submitted, whether you get selected or not, thank the person sincerely for their time and effort.
A thank-you email or handwritten note adds a nice touch
Let them know the outcome later — it strengthens your professional relationship
You may want to ask for future references again, so gratitude is essential
Sample Letter Requesting a Letter of Recommendation :
To,
[Recipient’s Designation]
[Company/Institution Name]
[Address]
Date: [DD/MM/YYYY]
Subject: Request for a Letter of Recommendation
Dear [Sir/Madam],
I hope this message finds you well. I am writing to respectfully request a letter of recommendation in support of my application for a [mention opportunity – job/internship/scholarship/academic program].
Having had the opportunity to work/study under your supervision, I believe you are familiar with my abilities, dedication, and character. Your recommendation would provide great strength to my application by offering insights from someone who has closely observed my performance.
The letter is required by [mention deadline] and can be submitted via [mention method – email, upload portal, printed form, etc.]. If you are comfortable writing this letter, I would be happy to provide my resume, program/job details, and any other materials you may need.
If your current schedule does not allow the time to write the letter, I completely understand. Please let me know if you would be able to support me in this application.
Thank you very much for considering my request. I truly appreciate your time and support.
Sincerely,
[Your Full Name]
[Your Email Address]
[Your Phone Number]