How to Write a Job Application Letter :
A job application letter is a formal document submitted along with a resume to express interest in a specific job opening. It introduces you to the employer, highlights your qualifications, and explains why you’re the right fit for the role.
Unlike a resume that lists achievements, this letter gives a personal touch, tells your story, and connects your skills directly to the company’s needs.
Why It Matters
It’s your first opportunity to impress the hiring manager.
Helps you stand out from other candidates with similar resumes.
Demonstrates your professionalism and communication skills.
Shows you understand the company and job role.
Key Components of a Strong Job Application Letter
1. Header (Your Details + Employer Details)
Include:
Your full name, address, email, and phone number
Date of writing
Employer’s name, designation, company name, and office address
2. Subject Line (for email or printed letter)
Clearly state the position you’re applying for.
Example:
Subject: Application for the Post of [Job Title]
3. Salutation
Use:
Dear [Hiring Manager’s Name] – if known
Dear Hiring Manager or Dear Sir/Madam – if unknown
4. Opening Paragraph
State the job role you’re applying for.
Mention where you found the job posting.
Briefly introduce your qualification or work background.
5. Body Paragraph
Match your skills to the job description.
Include key achievements, tools used, or relevant experiences.
Mention any certifications, internships, or degrees.
Explain how you can add value to the company or team.
6. Closing Paragraph
Reaffirm your interest in the position.
Mention your availability for an interview.
Politely thank the reader for their time and consideration.
7. Sign-Off
Use a formal closing such as:
Sincerely,
Yours faithfully,
Then, include your full name.
Tips for Writing a Great Job Application Letter
- Keep it to 1 page
- Tailor it for each job (no copy-paste templates)
- Use formal, clear language
- Include action words: created, managed, improved, developed
- Proofread for grammar and formatting errors
Common Mistakes to Avoid
| Mistake | Why It’s a Problem |
|---|---|
| Too generic or vague | Doesn’t show genuine interest in the role |
| Grammatical/spelling errors | Reflects carelessness or poor communication |
| Copying the resume | Missed opportunity to add value or context |
| Too lengthy | Recruiters may skip long letters |
| Informal tone | Unprofessional; doesn’t suit a formal setting |
Pro Tip: Research Before Writing
Read the job description carefully.
Visit the company website to understand values, products, and culture.
Use keywords from the job posting in your letter.
Concise Sample Job Application Letter
[Your Name]
[Your Address]
[Your Email Address]
[Your Phone Number]
Date: [Insert Date]
To
The HR Manager
[Company Name]
[Company Address]
Subject: Application for the Post of Sales Executive
Dear Sir/Madam,
I am writing to apply for the position of Sales Executive, as advertised on your company’s official website. With a Bachelor’s degree in Commerce and over one year of experience in lead generation and client communication, I believe I am well-suited for this role.
In my previous position, I contributed to a monthly sales increase of 18% by managing follow-ups and executing targeted promotional campaigns. I am proficient with CRM tools and possess strong communication and negotiation skills.
I have attached my resume for your review. I would welcome the opportunity to discuss how I can contribute to your team’s success.
Thank you for your time and consideration.
Sincerely,
[Your Name]