To write an effective letter requesting a refund due to an out-of-stock item, start by clearly stating your name and the purpose of the letter. Include essential details such as the order date, order ID, product name, and payment method. Politely request a refund and provide your contact information for further communication. Avoid unclear language and ensure all necessary details are included.
Sample Request Letter for Refund Due to an Out of Stock Item
To,
The ______,
__________ (Company’s Name),
__________ (Address)
Date: __________ (mention the date)
From,
____________ (Mention your name),
____________ (Mention your address)
Subject: Refund Due to an Out-of-Stock Item
Respected Sir/ Madam,
Through this letter, I would like to inform you that my name is ___________ (Name). I am writing this letter in order to bring to your kind concern that regarding an order I placed on __/__/____ (date) for ________ (mention the product name/ product code). I regret to inform you that the amount was deducted from my account but I have been notified that the mentioned product is out of stock and could not be delivered to my ___________ (residence/ office address/other). Therefore, I request you to kindly initiate the refund of the payment made by me as the order could not be delivered being out of stock. The following are the details:
Mention the order ID:________
Mention the product name:________
Mention the mode of payment: ________
I request you to kindly look into the same at the earliest possible and provide me with the best possible support. For further queries, please contact me at ___________ (Mention contact details).
Thanking you,
Sincerely,
___________ (Signature),
___________ (Your name)
___________ (Contact details)
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Sandeep Bhandari