Request Letter for Refund Due to an Out of Stock Item – Sample Letter Requesting for Refund of Amount Due to Out of Stock

To,
The ______,
__________ (Company’s Name),
__________ (Address)

Date: __________ (mention the date)

From,
____________ (Mention your name),
____________ (Mention your address)

Subject: Refund Due to an Out-of-Stock Item

Respected Sir/ Madam,

Through this letter, I would like to inform you that my name is ___________ (Name). I am writing this letter in order to bring to your kind concern that regarding an order I placed on __/__/____ (date) for ________ (mention the product name/ product code). I regret to inform you that the amount was deducted from my account but I have been notified that the mentioned product is out of stock and could not be delivered to my ___________ (residence/ office address/other). Therefore, I request you to kindly initiate the refund of the payment made by me as the order could not be delivered being out of stock. The following are the details:

Mention the order ID:________
Mention the product name:________
Mention the mode of payment: ________

I request you to kindly look into the same at the earliest possible and provide me with the best possible support. For further queries, please contact me at ___________ (Mention contact details).

Thanking you,
Sincerely,
___________ (Signature),
___________ (Your name)
___________ (Contact details)