When drafting a letter to surrender a library membership card, it's essential to maintain clarity and courtesy throughout the communication. Clearly state your intention to cancel the membership, provide necessary details such as your name, address, and membership number, and express gratitude for the services received from the library. Attach the membership card to the letter for expedited processing.
Sample Letter for Surrendering Membership Card
To,
The Librarian,
__________ (Library Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Surrender of library card
Respected Sir/ Madam,
My name is ________ (Name) and I am a resident of ___________(Address). I do hold a library membership in your prestigious library.
I am writing this letter to inform you that I took this membership on __/__/____ (Date) which is/ was valid till __/__/____ (Date). My _______ Registration / Membership Number is __________ (Mention – Registration / Membership Number). Due to the reason, ________ (Reason – Shifted/ Prices high/ Not required/ Unable to visit) I am willing to cancel my subscription and surrender my library card.
I request you kindly accept my application for the cancellation of the membership. I am attaching the membership card along with this letter.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Address)
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Deepanshu Thakral