When writing a complaint letter to a supplier about a defective product, it's crucial to maintain clarity and politeness. Begin with a respectful salutation and clearly state the issue, including details such as the order date, item ordered, and order number. Request a resolution, whether it's a refund or replacement, and attach any relevant documents, such as the invoice. Close the letter with appreciation for prompt action.
Sample Complaint Letter to Supplier for Defective Product
To,
_____________ (Name Of Supplier),
_____________ (Address)
Date: __/__/____ (Date)
Subject: Complaint about the defective item
Respected Sir/Madam,
This is about the order placed on _________ (Date) for _____________ (Item). I would like to state that I placed an order for the above-mentioned product with order ID number: _____________ (Order Number) and was to be delivered at ___________ (Delivery address).
I beg to state that the delivered items when checked were found damaged. I request you to kindly ___________ (return the amount / provide a replacement) of the same at the earliest. I am attaching a copy of the invoice for your reference. I shall be highly served if you do the same at the earliest.
Kind regards,
_____________ (Signature)
_____________ (Name),
_____________ (Contact Number)
Enclosed is: Copy of the invoice
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
Use the buttons below to download your letter, share it via email or WhatsApp, copy it, or print it instantly.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- Complaint Letter to Supplier for Defective Product sample template
- Sample Complaint Letter to Supplier for Defective Product in English
Sandeep Bhandari