Letters in English
Letter Template

Complaint Letter to Supplier for Defective Product – Sample Complaint Letter

Kshitij Tarun
December 12, 2020
Categories:
Complaint Letters
Business Letters
Product Letters
Writing Tips
When writing a complaint letter to a supplier about a defective product, it's crucial to maintain clarity and politeness. Begin with a respectful salutation and clearly state the issue, including details such as the order date, item ordered, and order number. Request a resolution, whether it's a refund or replacement, and attach any relevant documents, such as the invoice. Close the letter with appreciation for prompt action.

Sample Complaint Letter to Supplier for Defective Product

To,
_____________ (Name Of Supplier),
_____________ (Address)

Date: __/__/____ (Date)

Subject: Complaint about the defective item

Respected Sir/Madam,

This is about the order placed on _________ (Date) for _____________ (Item). I would like to state that I placed an order for the above-mentioned product with order ID number: _____________ (Order Number) and was to be delivered at ___________ (Delivery address).

I beg to state that the delivered items when checked were found damaged. I request you to kindly ___________ (return the amount / provide a replacement) of the same at the earliest. I am attaching a copy of the invoice for your reference. I shall be highly served if you do the same at the earliest.

Kind regards,
_____________ (Signature)
_____________ (Name),
_____________ (Contact Number)

Enclosed is: Copy of the invoice

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