When writing a request letter for the refund of a library security fee, it's crucial to maintain clarity, politeness, and provide all necessary details. Start with a respectful salutation to the librarian, state your name and address, along with the duration of your library membership. Clearly mention the reason for requesting the refund and the amount to be refunded. Express readiness to complete any formalities and provide contact information for further communication.
Sample letter for security amount refund
To,
The Librarian,
________ (Library’s Address),
________ (Address)
Date: __/__/_____ (Date)
From,
________ (Name),
________ (Address)
Subject: Request letter for security amount refund
Dear Sir/ Madam,
My name is _______ (Name) and I am a resident of _______ (Residence). I do hold a membership in your library from __/__/____ (Date) till __/__/____ (Date).
Respected, as the membership is ________ (cancelled/ ended/ any other). I request you to kindly refund me the security deposit amounting to _______ (Amount) that I made while applying for the membership. I am ready to proceed with all required formalities.
I have already surrendered the library card along with the issued books at the library’s reception. In case, any query arises, you may contact me at ________ (Contact Number).
Sincerely,
__________ (Signature),
__________ (Name),
__________ (Contact Number)
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Sandeep Bhandari