When drafting a request letter for refunding overpayment to an employee, clarity and politeness are essential. Clearly state the reason for the letter, provide details of the overpayment, and specify the expected action and timeline for the refund. Express gratitude for their cooperation and provide contact information for further communication.
Sample Letter to Employee Requesting Refund
From,
________ (Employer Name),
________ (Designation),
________ (Company Name)
Date: __/__/____ (Date)
To,
________ (Receiver’s Name),
________ (Address)
Subject: Refund for overpayment
Dear _______ (Name),
I am _______ (Name), and I serve _______ (Company Name) as _______ (Designation).
I am writing this letter to request your reversal of the overpayment of the salary credited in your bank account i.e. ______ (Employee’s account number). As per the records, your salary is _______ (Amount) which gets credited to your bank account on _______ (Date) of every month. But, due to some technical errors, your account was credited by _______ (Amount).
Therefore, I request you to kindly make a reversal of the exceeded amount deposited. I shall be thankful. It is to inform you that we expect the same to be done within _____ (Days) days from the date of drafting this letter.
Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)
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Sandeep Bhandari