When writing a letter to surrender a dealership, it's crucial to maintain clarity and politeness throughout the communication. Start with a formal greeting, state your name, designation, and company name. Clearly mention the dealership number and provide a brief explanation for the surrender decision, expressing gratitude for the business relationship. Request a quick response and offer cooperation for any necessary formalities. End with a polite closing and contact information.
Sample Letter Regarding Dealership Surrender
To,
The ______ (Manager/Concerned Department),
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
From,
__________ (Your Name),
__________ (Address)
Subject: Surrender of dealership no. _________ (dealership registration details/ code)
Respected Sir/ Madam,
My name is __________ (Name) and I serve as __________ (Designation) for __________ (Company Name). This letter is in reference to contract number/ dealership number _________ (Mention – Contract Number/ Dealership Number/Code).
I/ We, M/s. _________ (Company Name) is planning to surrender the dealership of your company. With due reason _____________ (Conditions/ Difficulty managing/ Unable to cope up – Mention your reason) we are willing to surrender the dealership. We have had a good business relationship and will always consider doing business with you in the coming future.
I/ We shall be highly thankful for your quick and kind response. I/ We look forward to hearing back from your side at the earliest. Should you have any queries, you may contact us at ___________ (Contact Number).
For,
___________ (Agency Name),
___________ (Signature),
___________ (Name)
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Deepanshu Thakral