When writing a request letter for the replacement of a printer in the office, clarity and politeness are essential. Begin with a respectful salutation and clearly state your name, designation, and the duration of your employment. Specify the issue with the printer, detailing any attempts made to resolve it. Politely request the replacement of the printer to ensure smooth office operations. Conclude with gratitude and your contact details. Avoid vague language and ensure all necessary details are included for a successful request.
Sample Letter for Replacement of Printer
To,
_________ (Designation),
_________ (Name of the company),
_________ (Address of the company),
Date: __/__/____ (date)
From,
_________ (Name),
_________ (Designation),
_________ (Department),
Subject: Request for replacement of printer
Sir/Madam,
Most humbly, this is to inform you that my name is ____________ (name) working as a _________ (designation) for the last ____ years in this company.
On behalf of ____________ (department), I would like to bring to your notice that the printer we use for office purposes is currently not working. The issue being __________ (mention your issue – document stuck/paper jam/ink issue/other). I raised an issue regarding the printer to the IT department and they repaired it several times but unfortunately, it started creating trouble again.
Therefore, I request the replacement of the printer as it is now affecting the daily office tasks. Kindly, arrange a good printer so that we can continue our work without any inconvenience.
Thank you for your time and consideration.
Yours sincerely,
_________ (Name),
_________ (Designation),
_________ (Contact details)
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Sandeep Bhandari