When drafting a request letter for extending an international warranty, it's essential to maintain clarity and politeness throughout the communication. Clearly state your name, residence, and details of the product purchase. Request information about the process, charges, duration, or benefits associated with extending the warranty. Attach a copy of the invoice for reference and provide contact information for further correspondence.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for International Warranty Extension
To,
The Manager,
__________ (Company’s Name)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for extension of international warranty
Respected Sir/ Madam,
I would like to inform you that I am ________ (name) and I am a resident of ________ (locality).
I write this letter in reference to the product bought on __/__/____ (date) from your __________ (outlet/ showroom/ website/other) bearing invoice number _______ (mention invoice number). On the mentioned date, I bought a _________ (mention product) and I am looking forward to extending the international warranty provided along with the product. I would like to grab information about __________ (charges/ duration/ benefits/ any other) for the extension of provided warranty.
I look forward to your quick and kind response. You may contact me at ______ (contact number). I am hereby attaching a copy of the invoice along with this letter for your ready reference.
Thanking you,
________ (Signature),
________ (Name),
________ (Contact Number)
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The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
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Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- What should I include in a request letter for extending an international warranty?
- Mention your name, residence, details of the product purchase, and specific inquiries about the extension process.
- Is it necessary to attach a copy of the invoice with the letter?
- Yes, attaching a copy of the invoice helps the company verify the purchase details and process the request accurately.
- Why is it important to request information about charges, duration, or benefits of the warranty extension?
- Understanding these details helps you make an informed decision about whether to proceed with the extension.
- How should I conclude the letter?
- Conclude with gratitude for their attention to the matter and provide contact information for further communication.
- What if I don't receive a response to my request letter?
- Follow up with the company after a reasonable period if you haven't received a response, either by phone or email, to ensure your request is addressed.
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Sandeep Bhandari