When drafting a request letter for a hotel quotation, it's important to maintain clarity and politeness. Clearly state the purpose of the letter, including the number of rooms needed, duration of stay, and reason for booking. Request a quotation for the bulk booking and inquire about any available discounts. Provide contact information for easy communication. Avoid vague language and ensure all necessary details are included to facilitate a prompt response.
Sample Letter for Hotel Quotation
To,
The Manager,
__________ (Name of the Hotel)
__________ (Hotel Address)
Date: __/__/____ (Date)
Subject: Inquiry for room reservation
Dear Sir/ Madam,
This is to most humbly inform you that I writing this letter to request you for a quotation for bulk booking in your reputed hotel.
My name is __________ (mention your name) and I write this letter to inform you that I am looking forward to booking _______ (number of rooms) rooms in your hotel. I want to book the rooms for _________ (mention number of days) from __/__/____ (date) till __/__/____ (date). I want to book these rooms as ____________ (mention reason – conducting event/ any other).
I shall be served if you could inform me the price and also state the discount offered. I believe to get a quick response. You may contact me at ____________ (mention contact number).
Regards,
___________ (your signature),
___________ (name),
___________ (contact number)
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Sandeep Bhandari