When drafting a request letter for the correction of your name in office records, it's important to clearly state your name, employee ID, department, and the incorrect and correct spellings of your name. Politeness and clarity are crucial to ensure that your request is understood and processed accurately.
Sample Request Letter for Correction of Name in Office Records
To,
The Human Resources Manager,
______________ (Name of the Company),
______________ (Address)
Date: __ /__ /____ (Date)
From,
_______________ (Name of the Employee),
_______________ (Address)
Subject: Request for name correction
I, ________ (Name) working in your _______ (School/ Company/ Office/Institution) having Employee ID _______ (employee ID number) in ________ (department) for last ______________ (months/ years – Duration) as a ________________ (Manager/ Officer – Designation).
I would state that the spelling of my name i.e. ___________ (Incorrect Spelling) in the official records is incorrect. I am writing this letter to request you to kindly update the same to _____________ (Correct spelling) to prevent any confusions in the coming future.
I shall be highly served if you do the needful. I am also attaching a copy of my ID proof for your reference.
Yours Truly/Thankfully,
__________________ (Name),
__________________ (Contact Number)
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Sandeep Bhandari