When writing a request letter for the refund of advance payment, it's essential to maintain clarity and politeness. Clearly state your name, address, the amount of advance payment, purpose of the payment, reason for cancellation, and preferred mode of refund. Provide contact details for further communication and express gratitude for their assistance.
Sample Request Letter for refund of advance payment
From,
The ______ (Sender’s Details),
__________ (Name)
__________ (Details)
Date: __/__/____ (Date)
To,
__________ (Name)
__________ (Address)
Subject: Request for refund of advance payment
Dear Sir/ Madam,
Most humbly, I would like to inform you that I am _________ (name) and I am a resident of __________ (locality).
Through this letter I would like to inform you that I have made an advance payment of _________ (amount) for ________ (booking/ reservation – purpose) of _________ (mention) and due the reason ________ (reason) the same was cancelled on __/__/____ (date). Therefore, I request you to kindly refund the advance payment done. The same could be refunded through net banking/ cash/ neft/ any other.
I shall be highly thankful. In case, any other query arises, you may contact me at _________ (contact number).
Regards,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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