Refund Letter to Customer for Overpayment – Sample Letter to Customer Regarding Refund of Payment

From,
__________ (Sender’s Details)
__________ (Company Name)
__________ (Company Address)

Date: __/__/____ (Date)

To,
_________ (Customer’s Name)
_________ (Customer’s Address)

Subject: Refund of Payment

Dear Sir/Madam,

This is with reference to payment amounting ________ which was made by you for _______ (product item description /service) provided against your order_____________ (order reference No.)

We hereby wish to inform you that you have paid ______ (extra payment/ made double payment/ did not deduct advance while making payment/ any other).

Please note, that we have reversed the extra payment made by you. The cheque _________ (Cheque no.) dated _____ for ________ (amount) is enclosed/ UTR for extra amount is __________.

We request you to kindly acknowledge and confirm a refund of the extra payment.

Warm regards,
_____________ (Your Name)
_____________ (Designation)