When drafting a quotation letter for transport services, it's essential to maintain clarity, professionalism, and courtesy. Begin with sender and receiver details, followed by the date. Clearly state the subject as "Quotation of transport services." Politely address the recipient and provide details about the requested transportation service, including the item/items to be transported, origin, destination, and time. Present the quotation with itemized charges, including any applicable fees or taxes. Express gratitude for the opportunity and assure the recipient of excellent service.
Sample Quotation Letter For Transport Services
From,
__________ (Sender’s Name),
__________ (Name of the Company),
__________ (Company Address)
Date: __/__/____ (Date)
To,
__________ (Name)
__________ (Address)
Subject: Quotation of transport services
Respected Sir/Madam,
Courteously, my name is __________ (Your Name), the transport executive of __________ (Name of the Company). I am writing this letter regarding the quotation for the transport services you applied on __________ (Date) for item __________ (Mention item/ items to be transported), which is to be transported from __________ (Mention Place/ Location/ Locality) at __________ (Time), to __________ (Mention Place/ Location/ Locality).
We are pleased to quote you our best offer i.e __________ (Mention charges) which includes __________ (Packing charges/ Loading charges/ transportation charges/ unloading charges/ taxes, any other – if applicable). We thank you for giving us the opportunity for transporting your valuable goods and trusting our company. We assure you the best service and will be looking forward to your confirmation.
Thanking you,
__________ (Signature)
__________ (Name)
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Deepanshu Thakral