Writing an effective letter to a supplier regarding payment involves being clear and polite. Start by addressing the letter to the manager and include the company’s name and address. Clearly state your name and the company you represent. Mention the order number, the date the order was placed, and the payment method used. Request the supplier to check their account statement and confirm receipt of the payment. Provide your contact information for any follow-up questions. Avoid using unclear language and omitting necessary details such as the order number and payment method.
Sample Letter to Supplier for Transfer of Funds
To,
The Manager,
__________ (Company name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Request for transfer of funds
Respected Sir/ Madam,
My name is ________ (name) and I write this letter on behalf of _________ (mention name of the company).
I write this letter in reference to the order number _________ (mention order number). I would like to inform you that on __/__/____ (date) we placed an order bearing order number ____________ (mention order number). Respected, the payment of the above said order is being done via ____________ (Card/ NEFT/ Cheque/ any other).
It is to request you to kindly go through your account statement and acknowledge the same. We await your confirmation regarding the down payment.
Yours Truly,
__________ (Signature),
__________ (Name),
__________ (Contact number)
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Deepanshu Thakral