When drafting a complaint letter to the secretary of a society, it's essential to maintain clarity and politeness. Clearly describe the issue you're facing regarding a specific aspect of the society, such as parking, corridor cleanliness, or plant maintenance. Provide necessary details like your name, address, and contact number, and politely request the secretary to address the issue. Ensure to express willingness to cooperate and await a positive response.
Sample Complaint Letter to Secretary of Society
To,
The Secretary,
__________ (Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Complaint regarding _________ (mention complaint)
Respected Sir/ Madam,
My name is _________ (Name) and I am a resident of flat number/ house number __________ (flat number/ house number) of _________ (Wing/ Tower/ Block – Mention).
I am writing this letter to bring to your kind knowledge the condition of __________ (Parking/ Corridor/ Plants – Mention). This is to inform you that __________ (the parking is occupied by someone else/the corridor is not cleaned/ plants are not watered / any other). It is to request you to look into the matter and take necessary action kindly.
I look forward to hearing back from you and await your positive response. In case of any queries, you may contact me at ____________ (Contact Number).
Thanking You,
__________ (Signature),
__________ (Name),
__________ (Contact Number)
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Sandeep Bhandari