Letter to request refund of overpayment

Writing an effective letter requesting a refund of overpayment requires clarity and politeness. Ensure to include essential details such as invoice numbers, dates, amounts, and payment references. Avoid unclear language and provide all necessary documentation for reference. Remember to be polite and concise in your request.

To,
___________ (Name)
___________ (Designation)
___________ (Company Name)
___________ (Company Address)

Date: __/__/____ (DD/MM/YYYY)

Subject – Refund of Overpayment

Dear Sir/ Madam

Dear Sir,

In reference to Invoice Number ______ issued your company against our purchase of ________ (Details of Purchase), Please note that by mistake we have made _______ (Extra/ Over/double etc.) payment of ________ (Amount) as per details provided below:

Invoice/ Bill No	Invoice Dated	Amount	Amount Paid	Cheque Number/ UTR	Cheque Date

Erroneously, we made a Re-Payment of the same Invoice vide Cheque/ UTR ________ Dated ________ for Amount _______ .

You are requested to kindly refund us the excess amount of _______.

Please find enclosed a copy of Ledger, scan copy of Invoice, and our Banks Statement for your reference.

Yours Sincerely
___________ (Your Name)
___________ (Company Name & Address)

Letter to request refund of overpayment

Request Letter for Refund of Overpaid Amount

Interactive Letter Templates