Writing an effective letter requesting a refund of overpayment requires clarity and politeness. Ensure to include essential details such as invoice numbers, dates, amounts, and payment references. Avoid unclear language and provide all necessary documentation for reference. Remember to be polite and concise in your request.
Request Letter for Refund of Overpaid Amount
To,
___________ (Name)
___________ (Designation)
___________ (Company Name)
___________ (Company Address)
Date: __/__/____ (DD/MM/YYYY)
Subject – Refund of Overpayment
Dear Sir/ Madam
Dear Sir,
In reference to Invoice Number ______ issued your company against our purchase of ________ (Details of Purchase), Please note that by mistake we have made _______ (Extra/ Over/double etc.) payment of ________ (Amount) as per details provided below:
| Invoice/ Bill No | Invoice Dated | Amount | Amount Paid | Cheque Number/ UTR | Cheque Date |
Erroneously, we made a Re-Payment of the same Invoice vide Cheque/ UTR ________ Dated ________ for Amount _______ .
You are requested to kindly refund us the excess amount of _______.
Please find enclosed a copy of Ledger, scan copy of Invoice, and our Banks Statement for your reference.
Yours Sincerely
___________ (Your Name)
___________ (Company Name & Address)
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Kshitij Tarun