When composing a letter to surrender a staff quarter, it's crucial to maintain clarity and politeness throughout the communication. Clearly state your intention to surrender the quarter, provide necessary details such as your name, department, and quarter number/address, and express gratitude for the provided accommodation. Avoid ambiguity and ensure that all required formalities are mentioned to facilitate a smooth process.
Sample Letter to HR Regarding Surrender of Staff Quarter
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Surrendering quarter
Respected Sir/ Madam,
I am ________ (Name) and I have been working in ________ (Department) of your prestigious company for last _________ (Months/ Years).
Most respectfully, I have been residing at the quarter ____________ (Quarter number and address) provided to me by our company. I am writing this letter to surrender the above said quarter. As I have __________ (Purchased Property/ Resigned/ Shifted) I am no more in need of the provided facility.
I request you to kindly consider this letter as a genuine request for surrendering the provided facility. I ensure I will be readily completing all required formalities. I shall be thankful.
___________ (Signature),
___________ (Name),
___________ (Address)
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Deepanshu Thakral