When crafting a letter requesting a refund of an Earnest Money Deposit (EMD), it's essential to maintain clarity and politeness throughout. Start with a clear subject line indicating the purpose of the letter. In the body, provide all necessary details such as the tender number, EMD amount, deposit date, and payment method. Clearly state the request for the refund and express gratitude for their attention to the matter. Finally, sign off with a polite closing. Avoid using unclear language and ensure all pertinent information is included.
Request Letter for Earnest Money Deposit Refund
To,
___________ (Name)
___________ (Designation)
___________ (Company Name)
___________ (Company Address)
Date: __/__/____ (DD/MM/YYYY)
Subject – Refund of EMD
Dear Sir,
This is with reference to your Tender Number ________ dated ________ (Tender date) and the EMD amount __________ (EMD Amount) deposited with the said tender on ________ (EMD Deposit Date) vide D.D./ Cheuque Number _______ (DD/ Cheque No.) dated _________ (DD/ Cheque date) drawn on _________ (Bank Name).
We understand that the said tender is awarded to somebody else, hence, we request you to refund our EMD Amount ________ (EMD Amount) lying with you.
Yours Sincerely
___________ (Your Name)
___________ (Company Name)
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Kshitij Tarun