Writing an effective cancellation letter for a hotel reservation requires clarity and politeness. Ensure you include important details such as your name, reservation details, reason for cancellation, and a polite request for cancellation. Avoid using unclear language and be sure to follow the hotel's cancellation policy. A well-crafted letter can help in processing your cancellation smoothly.
Sample Cancellation Letter Template for Hotel Reservation
To,
The Manager,
__________(Name of the Hotel),
__________(Address)
Subject: Cancellation of room reservation
Date: __/__/____(Date)
Respected Sir/Madam,
With utmost respect, I am __________(Your Name), Recently I booked a room at your hotel for __________ (Mention Date) for __________ (Mention number of people) number of people.
I am sorry to bring to your notice that due to __________(Mention reason for cancellation – Financial issue/ Visit Postponed / any other reason), I would like to cancel my reservation. I apologize for the inconvenience caused by me.
Therefore, I request you to kindly proceed with the cancellation procedure and as per terms and policy _________ (initiate the refund after deduction – if applicable) for the paid booking charges.
Thanking you,
__________(Signature),
__________(Name)
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Sandeep Bhandari