When writing a letter for cancelling a dealership, it's important to maintain clarity and politeness throughout the communication. Begin with a formal greeting, state the purpose of the letter clearly, including reference numbers and dates. Confirm the acceptance of the cancellation request and specify the effective date. Mention any relevant terms and conditions, and assure the recipient of the return of security deposits or funds if applicable. Provide contact information for any queries and end with a polite closing.
Sample Letter for Dealership Cancellation
To,
__________ (Agency Name),
__________ (Address)
Date: __/__/____ (Date)
From,
The Customer Relation Manager,
__________ (Company Name),
__________ (Address)
Subject: Cancellation of the dealership
Sir/ Madam,
I/We _____________ (Name of the company) am/ are writing this letter in reference to the application reference number __________ (reference number) received on __/__/____ (Date).
As per your request regarding the cancellation of the dealership, we have accepted the application and your dealership will be canceled w.e.f ___________ (effective date) and the contract with you is no more valid. As per terms and conditions, ______________ (mention all terms and conditions)
In case of any queries, do contact ___________ (Contact Number). All your security deposits and other funds shall be deposited in your bank account by __/__/____ (Date) (if applicable).
For,
(Company name and stamp)
___________ (Signature),
___________ (Name)
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Deepanshu Thakral