When writing an application for loss of documents, it's essential to maintain clarity and politeness. Begin with a formal greeting, clearly state the purpose of the letter including details of the lost document, such as its name and serial number. Provide a brief explanation of how the document was lost and request assistance in lodging the complaint. Express gratitude for their support and include contact information for further communication.
Sample Application for Loss of Documents
From,
__________
__________
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________
__________
__________ (Recipient Details)
Subject: Loss of documents
Dear Sir/ Madam
My name is _______ (Name) and I am a resident of ________ (Address).
I am writing this letter to lodge a complaint for the loss of a document. I would inform you that ______ (Document Name) bearing serial number __________ (ID card/ document Serial Number) on __/__/____ (Date). I believe that the mentioned document got lost while _______ (traveling/ theft/ any other).
I request you to kindly lodge my complaint. I shall be highly obliged for your kind support.
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari