Fundamentals
Introduction to Letter Writing
What is a letter? Why do we still write them today? Let's look at the core purpose of professional correspondence.
The Basics
Letters are formal records of communication. Whether handwritten or digital, a well-written letter serves as a clear, polite, and effective tool to provide information, make requests, or send notifications.
Keypoints of Correspondence
| Aspect | Explanation | Example |
|---|---|---|
| Purpose | Communicate information, request, or notify | Requesting leave, sending thank you |
| Medium | Handwritten or digital | Email, printed letter, formal note |
| Tone | Formal or informal depending on audience | Teacher, colleague, friend |
Flow Analysis
The path of a letter follows a simple, effective flow:
Sender
The source
Message
The content
Recipient
The audience
Action
The result
Practice Task
Identify the tone in these examples.
"Hey! Just checking in on that plan for Saturday."
Informal
"I am writing to inquire about the availability of the conference room."
Formal
Module Application
Apply what you've learned.
Challenge:
Pick a scenario (e.g., asking for a meeting) and write 2 sentences using a formal tone. Then try the Drafting Lab.
Open Drafting Tool