When drafting a complaint letter to a contractor for defective work, it's essential to maintain a polite yet firm tone while clearly stating the issue. Provide specific details about the contract, the nature of the work, and the defects observed. Request prompt resolution of the problem and express expectation for serious consideration. Conclude the letter with gratitude for addressing the matter.
Sample Complaint Letter to Contractor for Defective Work
To,
The Contractor,
_________ (Name),
_________ (Address)
Date: __/__/____ (Date)
Subject: Complaint regarding defective work
Dear _________ (Name of the contractor),
I am __________ (Name) and this letter is in reference to the contract number ______ (Number) agreed on __/__/____ (Date).
I/we gave you the contract work for ________ (Contract work detail) for _______ (Repair/ maintenance/ installation) at ________ (Address). I beg to say that the quality of the work done is defective. The _________ (Repair/ maintenance/ installation) done by you and your team has to be done as per ___________ (Requirement details) but, still the issue has not been resolved. The main issue with the _________ (Repair/ maintenance/ installation) is _________ (Mention exact issue).
I request you to kindly look into the matter and resolve the matter at the earliest which is being faced by us. I believe you will consider this issue seriously. I shall be thankful to you.
Regards,
________ (Signature),
________ (Name),
________ (Address)
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Sandeep Bhandari
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