When drafting a complaint letter about hostel facilities, it's crucial to be clear, polite, and detailed. Begin with a formal greeting addressing the principal. Clearly state your identity, including your name, department, roll number, and batch. Describe the specific issues you're facing with the hostel facilities, such as cleanliness, maintenance problems, or safety concerns. Provide specific examples to illustrate each issue. Politely request the principal's intervention to address these concerns and improve the hostel environment. End the letter with a formal closing. Ensure clarity and precision throughout the letter, avoiding vague language or omitting essential details.
Complaint Letter Regarding Hostel Facilities Due to Poor Condition
To,
The Principal,
_________ (Name of the College/University),
_________ (Address of College/University)
Date: __/__/____ (Date)
Subject: Complaint regarding poor hostel facility
Respected Sir/Madam,
My name is ____________ (Name of the Student), studying in the department _________ (Name of the Department), holding the roll number ____________ (Roll Number Issued) and batch __________ (Provide the batch number).
I want to inform a few emerging concerns regarding the hostel facilities. The _______ (corridors are not clean) and the condition is awful. Everywhere there is ______ (dust and garbage) making the corridors dirty and unbearable. There are ________ (iron nails popping out) from the corner of the bed, which is dangerous. There is a ________ (broken tap/damaged pipe) at the water cooler, which is continuously leaking, and water drips from there throughout the day. There are no _____ (soaps/tissue) available in the washrooms. Moreover, _____ (lights) are flickering most of the time. ________ (Mention all the problems faced here)
All these issues are creating a nuisance in the hostel environment day by day.
I request you intervene to solve these issues by having a detailed analysis with the warden at the earliest.
Yours Faithfully/Sincerely/Obediently,
__________ (Name of the Student)
__________ (Roll Number)
__________ (Hostel Name)
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Sandeep Bhandari