When writing an effective letter to complain about a lost or stolen item in a post office or courier service, it is important to be clear and polite. Address the letter to the correct person, include your personal details, and clearly state the issue, including the item description, date, and location. Mention any relevant details such as reviewing CCTV footage. Request assistance and provide your contact information for follow-up. Avoid using unclear language and ensure all necessary details are included.
Sample Letter for Loss of Personal Item in Post Office
To,
The Postmaster,
__________ (Post Office’s Name),
__________ (Post Office’s Address)
Date: __/__/____ (mention the date)
From,
____________ (Mention your name),
____________ (Mention your address)
Subject: Complaint about a lost or stolen __________ (item name)
Respected Sir/ Madam,
I am writing to inform you that my name is __________ (Your Name) and I am a resident of __________ (Your Address). I visited your post office, __________ (Post Office’s Name), located at __________ (Post Office’s Address), on __________ (Date) for __________ (Purpose – pickup of a courier/sending a parcel/other). During my visit, my __________ (Item Name – car keys/ wallet/ phone/ watch/ any other item) went missing or was stolen. I kindly request your assistance in this matter and urge you to review the CCTV footage for the timeframe of __________ (Time).
The following are the characteristics of the lost item:
Color: ____________
Shape: ____________
Size: ____________
Make and model: ____________
I expect and await your kind support/ response in this matter. For further queries, please contact me at ___________ (Mention contact details).
Thanking you,
Yours sincerely,
___________ (Signature),
___________ (Name),
___________ (Contact number)
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Sandeep Bhandari