When drafting a letter to report a lost passport, clarity and politeness are paramount. Start with a respectful greeting and provide your personal details, including your name, address, and contact number. Clearly state the passport number, where it was issued, and the duration since you last had it. Politely request the police station to file a complaint and express gratitude for their prompt attention.
Sample Application for Lost Passport
To,
The Officer In-charge,
__________ (Police Station Name),
__________ (Police Station Address)
Date: __/__/____ (Date),
Subject: Reporting loss of passport
Respected Sir/Madam,
With utmost respect, I would like to inform you that my name is _______ (Name) and I am a resident of ______ (Address/ Locality).
Most humbly, I would like to state that I do hold a passport bearing passport number_________ (Passport number) in the name of ________ (your name) issued at ________ (Issued Place). This is to regretfully inform you that I am unable to find my passport which was issued to me by _______ (Passport office name) for last _______ (Duration – days/ weeks) which is becoming a matter of concern for me.
I beg to request you to kindly file my complaint about the same. I shall be highly obliged for your kind and quick acknowledgment. For any queries, you may contact me at __________ (Contact number).
Thanking you,
_________ (Signature)
_________ (Your name),
_________ (Address),
_________ (Contact number)
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Sandeep Bhandari