When drafting an email to HR regarding the loss of an ID card, it's important to maintain a professional and courteous tone. Clearly state your name, designation, department, and employee ID. Provide details about the lost ID card, including the ID card number and circumstances of its loss. Request deactivation of the lost card and issuance of a duplicate promptly. Express gratitude for their assistance.
Sample Email to HR for Lost ID Card
From: _________@_____.___
To: ___________@______.___
Date: __/__/____ (Date)
Subject: Reporting loss of ID card
Respected Sir/ Madam,
Respected, my name is __________ (Name) and I work as ________ (Designation) in _______ (Department) department of your prestigious company i.e. ________ (Company Name). My employee ID number is ________ (Employee ID).
I am writing this mail to report the loss of my Identity Card (ID Card) which was issued to me from your side. This is to inform you that the ID card bearing number __________ (ID Card Number) got lost ________ (the previous week/ previous month/ any other) while ________ (traveling/ shifting/ any other).
It is to request you to kindly deactivate the previous ID card and issue a duplicate card at the earliest as this will be required for _______ (Punching attendance/ entry allowance/ any other). I shall be highly obliged for your kind support. I look forward to your kind support.
Thanking you,
Yours Truly,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number),
________ (Employee ID)
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Deepanshu Thakral