Write an Email to HR for Leave Cancellation – Sample email for leave cancellation

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Email to HR for Leave Cancellation

From: _________@_____.___ (Sender’s Email Address)
To: ___________@______.___ (HR/ Receiver’s Email Address)

Date: __/__/____ (Date)

Subject: Cancellation of leave

Respected Sir/ Madam,

Most respectfully, my name is __________ (Name) and I am working in __________ (Department) department of your ____________ (Institute/ Company/ Organization) for last ________ (Duration – Months/ Years). My employee ID is ____________ (Employee ID).

I am writing this mail to request you for cancellation of leave sanctioned by you from __/__/____ (Date) till __/__/____ (Date). The leave for mentioned dates were requested for __________ (Reason – trip/ family issues/ personal reason/ any other) but due to the reason __________ (Reason – not visiting/ canceled trip/ any other), I request you to kindly cancel the sanctioned leave. I shall work as usual on the mentioned dates.

I request you to proceed with the request at the earliest. I shall be highly obliged for your kind support and I look forward to hearing back from you.

Thanking you,
Yours Truly,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Can I request leave cancellation via email?
  • Yes, email is an appropriate medium for requesting leave cancellation, ensuring a written record of the request.
• What information should I include in my leave cancellation request?
  • Essential details include your name, department, employee ID, original leave dates, reason for leave, and reason for cancellation.
• Is it necessary to provide a reason for leave cancellation?
  • Yes, providing a valid reason helps HR understand the circumstances necessitating the cancellation.
• Should I mention my willingness to work on the original leave dates?
  • Yes, expressing your availability to work as usual demonstrates your commitment to fulfilling your responsibilities.
• What should I do if my leave cancellation request is urgent?
  • Clearly label your email as urgent to prompt HR's immediate attention to the matter.

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