When requesting leave cancellation from HR, it's essential to maintain clarity and politeness in your email. Provide necessary details such as your name, department, duration of employment, and employee ID. Clearly state the dates for which you are requesting cancellation, along with the reason for cancellation. Express gratitude for their assistance and mention your willingness to work as usual on the mentioned dates.
Sample Email to HR for Leave Cancellation
From: _________@_____.___ (Sender’s Email Address)
To: ___________@______.___ (HR/ Receiver’s Email Address)
Date: __/__/____ (Date)
Subject: Cancellation of leave
Respected Sir/ Madam,
Most respectfully, my name is __________ (Name) and I am working in __________ (Department) department of your ____________ (Institute/ Company/ Organization) for last ________ (Duration – Months/ Years). My employee ID is ____________ (Employee ID).
I am writing this mail to request you for cancellation of leave sanctioned by you from __/__/____ (Date) till __/__/____ (Date). The leave for mentioned dates were requested for __________ (Reason – trip/ family issues/ personal reason/ any other) but due to the reason __________ (Reason – not visiting/ canceled trip/ any other), I request you to kindly cancel the sanctioned leave. I shall work as usual on the mentioned dates.
I request you to proceed with the request at the earliest. I shall be highly obliged for your kind support and I look forward to hearing back from you.
Thanking you,
Yours Truly,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number)
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Deepanshu Thakral