Sample Email requesting for sick leave, Mail to the HR requesting for sick leave
When requesting sick leave via email, clarity and politeness are crucial. Clearly state your name, department, and employee ID. Provide a concise explanation for your sick leave, including the reason and duration. Specify the start and end dates of your requested leave. Express gratitude for the consideration.

Table of Contents:

Sample Email to HR for Sick Leave

From: ____________@_____._____ (Sender’s e-mail ID)
To: ____________@_____._____ (HR Manager Email Address)

Date: __/__/____ (Date)

Subject: Application for sick leave

Dear Sir/Madam,

I am _________ (Name) and I work in _________ (Department) department of your esteemed company. My employee ID is _________ (Employee ID).

I am writing this in order to request you for sanction sick leave due to _________ (Reason – Illness/ Not Well/ Hospitalized/ Any other). This is to inform you that I am not well for the last ____ (Days) and due to this I am prescribed to have rest for ______ (Number of days) days.

I request you to kindly sanction me a leave of ______ (Number of days) days beginning from __/__/____ (Date) till __/__/____ (Date). I shall be highly obliged for your kind consideration. I look forward to hearing back from you.

Thanking You,
__________ (Name),
__________ (Contact number)

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  • How should I address the HR manager in the email requesting sick leave?
    • Begin with a polite salutation such as "Dear Sir/Madam" or "Dear [HR Manager's Name]" to convey respect and professionalism.
  • Is it necessary to mention my employee ID in the sick leave request?
    • Yes, including your employee ID helps the HR manager identify you in the system and process your request efficiently.
  • What should I include in the email to request sick leave?
    • Provide clear details about your illness, the duration of leave requested, and the start and end dates of your proposed leave period.
  • Should I attach any medical documents or certificates to support my sick leave request?
    • It's advisable to attach any relevant medical documents or certificates if available to support your sick leave request and validate your reason for absence.
  • How soon should I expect a response after sending the sick leave request email?
    • Typically, HR departments aim to respond promptly to sick leave requests, but the response time may vary depending on company policies and workload. If you don't receive a response within a reasonable timeframe, consider following up with HR.

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