When writing a letter requesting a vehicle gate pass for an event, clarity and politeness are essential. Clearly state the purpose of the request, including details such as the event type, venue, and vehicle information. Politely request the issuance of the gate pass and express gratitude for their support.
Sample Application Letter for Vehicle Gate Pass During Event
To,
__________ (Name),
__________ (Address)
Date: __/__/_____ (Date)
Subject: Request for vehicle gate pass
Respected Sir/ Madam,
This letter is in reference to the vehicle gate pass during ____________ (type of event) event.
Most courteously, my name is _____________ (your name) and I would like to bring to your notice that we are organizing an event in your ________ (auditorium/ park/ farmhouse/ lawn/ auditorium) with booking number _________ (mention booking number) and for which I request you for issuance of the gate pass as we will be needing the vehicle to enter the premises for ___________ (loading and unloading of goods/ materials/promotion/traveling/other)
The details of the vehicle are mentioned below:
Vehicle number: ___________ (mention vehicle registration number)
Chassis number: ___________ (chassis number)
Vehicle type: ____________ (mention vehicle type – LMV/ HMV)
This is to request you for your quick support. I believe that you will issue the same at the earliest.
Thanking you,
Regards,
___________ (mention your name with signature),
___________ (contact number)
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Sandeep Bhandari