Undertaking Letter for Project Completion – Sample Undertaking LetterUndertaking Letter for Project Completion – Sample Undertaking Letter
When composing an undertaking letter for project completion, it's crucial to clearly state that the project has been finished according to specifications and ahead of schedule if applicable. Express gratitude for the opportunity, assure compliance with terms and conditions, and request timely payment and certification. Provide contact information for further communication.

Table of Contents:

Sample Letter for Project Completion

(Sender’s details)
____________
____________
____________

Date: __/__/____ (Date)

(Receiver’s details)
____________
____________
____________

Subject: Project Completion

Dear Sir/Madam

I am writing this letter to assure you that the project assigned to me and my team on the date __/__/____ (Date) is completed by us.

My team has been able to complete this project ___ (days/weeks) prior to the actual assigned date. They worked really hard and put in their best efforts. All the work is done as per the directions in the terms and conditions agreement. I hope we were able to stand up to your expectations.

I would really appreciate it if you will clear our pending payment and provide me with the certificate in the coming week. If you want to make any changes, kindly inform me beforehand on the contact number _____________ or via mail _____________.

Thank you for believing in us.

Yours sincerely
______________

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FAQs

  • Why is it important to mention completion ahead of schedule, if applicable?
    • Highlighting early completion demonstrates efficiency and dedication, which can positively influence the perception of your team's capabilities.
  • Should I provide contact information for further queries?
    • Yes, including contact details facilitates smooth communication and allows for any necessary follow-up discussions or clarifications.
  • Is it necessary to express gratitude in the letter?
    • Yes, expressing gratitude acknowledges the opportunity provided and fosters a positive relationship with the recipient.
  • What should I do if there are pending payments or certificates?
    • Politely request prompt processing of pending payments and issuance of certificates, specifying a reasonable timeframe for completion.
  • Can I mention compliance with terms and conditions in the letter?
    • Yes, confirming adherence to terms and conditions reassures the recipient that the project was executed according to agreed-upon specifications.

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