Letters in English
Professional sample letter format for Transfer Request Letter – Sample Application for Department or Location Transfer
Letter Template

Transfer Request Letter – Sample Application for Department or Location Transfer

Sandeep Bhandari
April 25, 2025
Categories:
Request Letters
Transfer Letter
Job Letters
Writing Tips
A transfer request letter is written when an employee wants to move to another department or a different office location within the same company. This letter should be clear, polite, and professional. It is important to mention your reason for the transfer, the department or location you wish to move to, and how this change will benefit both you and the company. Always check for grammar, spelling, and avoid using unclear words. Do not forget to add important details like your current position and the reason for the request.

Application for Change in Department or Work Location

To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)

Date: __/__/____ (Date)

Subject: Application for Department/Location Transfer

Dear __________ (Recipient’s Name),

I am writing to formally request a transfer from my current position in the __________ (Current Department/Location) to __________ (Requested Department/Location) within our organization.

I have been working in the __________ (Current Department/Location) for __________ (Duration), and during this time, I have gained valuable experience and insight. However, due to __________ (State Reason – personal, professional growth, family reason, etc.), I would like to move to __________ (Requested Department/Location).

I believe this change will help me continue contributing effectively to our organization. I am confident that my skills and experience can be useful in the new department/location as well.

Kindly consider my request. I am open to discussing this further and will make sure that the transition process is smooth.

Thank you for your time and understanding.

Sincerely,
__________ (Your Name)
__________ (Your Contact Details)

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