When drafting a termination letter to an employee, it's crucial to maintain clarity and professionalism while conveying the necessary information. Clearly state the reason for termination, notice period, any demotion or changes in employment status, and details regarding final compensation and resource return. Express empathy and offer support while ensuring all relevant details are included to avoid misunderstandings.
Termination Letter By HR to Employee
To,
______________ (Name of the Employee),
______________ (Address)
Date: __ /__ /____ (Date)
From,
The Human Resources Manager,
_______________ (Name of the Company),
_______________ (Address)
Subject: Termination Letter
Dear _________ (Name),
I am sorry to inform you that, you will not be an employee of ______________ (Name of the company) from ___________ (Date) for the reason ______________ (Misconduct/harassment/drinking alcohol at the office hours/any other).
Your notice period begins from __________ (Date). You are supposed to wind up all the ongoing projects and will be demoted from the position _____________ (current position) to ___________ (Demoted position). The offence being highly significant, you are supposed to submit all the resources to the human resources department at ____________ (Date) and that includes _____________ (laptop/ID Card/others).
You are entitled up to the date __________ (Date) for the salary ____________ (Notice period salary). _________ (We will also compensate on your vacation leaves – if applicable). You will be receiving a separate covering letter for the termination with detailed terms and conditions.
For any clarifications or questions, feel free to reach out to me.
wish you best of luck,
______________ (Name),
______________ (Signature)
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