When writing a letter to surrender a company-provided vehicle, it's important to clearly state the reason for surrendering the vehicle, provide details about the vehicle, and express gratitude for the opportunity. Keeping the tone polite and professional helps maintain a positive relationship with the employer.
Sample Letter for Surrendering Vehicle
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Surrender of vehicle
Respected Sir/ Madam,
I am _________ (Name) and I have been working in __________ (Department) of your prestigious company. My employee ID is ____________ (Employee ID).
I have been using a vehicle provided to me by our company for ____________ (Purpose – Field Job/ Marketing – Mention your purpose). But, due to the ___________ (Reason – Change of job/ Transfer), I am no more in need of the mentioned vehicle. Therefore, I am writing this letter to surrender the vehicle provided to me by your company. The following are the details of the vehicle I have been using:
Registration Number: ___________ (Registration Number)
Make: ___________ (Make)
Model: ___________ (Model)
I shall be thankful if you could proceed the same at the earliest and update the required information in my records.
Thanking You,
____________ (Signature),
____________ (Name),
____________ (Contact Number)
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Deepanshu Thakral