When writing a theft incident report letter, it's crucial to maintain a polite tone while clearly stating the details of the theft. Begin with sender and receiver details, followed by the date and a concise subject line. Politely address the recipient and provide details about the stolen item, including its description, value, and the location and date of the theft. Request the recipient to take necessary actions such as checking the area and reviewing CCTV footage if available. Express gratitude for their attention to the matter.
Sample Letter for Reporting about Theft
From,
__________
__________
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________
__________
__________ (Receiver’s Details)
Subject: Theft incident report
Dear Sir/Madam,
With due respect, my name is __________ (Your name), I am writing this letter to bring to your kind notice that my __________ (Item stolen – Watch/ Books/ Laptop/ Other electronics/ Wallet/ Cellphone/ Car keys/ Car/ Bike/ Cycle/ Documents/ Credit card/ any other item) worth __________ (Mention amount) is stolen from __________ (Mention location) on __________ (Date).
I feel that I left my stuff there when I __________ (Mention in details). I request you to get that place checked thoroughly and if possible, also get CCTV footage of __/__/____ (date) around __:__ (approx. time). This is very important to me, therefore, I kindly request you to take the necessary action.
Thanking you,
__________ (Signature)
__________ (Name)
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Sandeep Bhandari