When composing a letter to request the renewal of a software Annual Maintenance Contract (AMC), it's essential to maintain clarity and politeness. Clearly state your name, address, and the duration of your subscription to the software services. Specify the due date for the AMC renewal and politely request the necessary details for payment. Express gratitude in advance for their assistance and emphasize the importance of prompt response to avoid inconvenience.
Sample Letter for Software Annual Maintenance Contract Renewal
To,
The Manager,
______________ (Name of the organization),
______________ (Address of the organization)
Date: __/__/____ (date)
Subject: Request for AMC renewal
Respected Sir/Madam,
This is to most humbly inform you that my name is ___________(name) and I am a resident of ______________ (address).
I have subscribed for ___________ (software services) services for the last ____ years and I am writing this letter regarding the renewal of the AMC for the same which is due on __/__/____ (date).
Kindly, provide me the Performa Invoice/mode/link for the payment on my registered email ID, so that I can renew the services. Please share the details at earliest so as to avoid any inconvenience.
Thank you in advance and I hope that you will assist me in the renewal process.
Regards,
____________ (Name)
____________ (Contact Details)
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Kshitij Tarun