When composing a site visit authorization letter, clarity and politeness are key. Clearly state the purpose of the visit and provide specific details such as the authorized person's name, date and time of the visit, and contact person on-site. Avoid vague language and ensure all necessary information is included to facilitate a smooth visit.
Sample Authorization Letter for Site Visit
(Sender’s details)
____________
____________
____________
Date: __/__/_____ (Date)
(Receiver’s details)
____________
____________
____________
Subject: Site visit authorization
Sir/Madam,
With reference to your request for the site visit to ________ (mention purpose – understand the scope of work/ take defective material/ collect documents/ conduct training etc./any other), please note we have approved and authorized the entry as per the following details:
Name of the Person Authorized for Visit: ____________ (authorized person)
Date & Time: _________ (entry date and time)
Contact Person: ________ (contact person available on site)
In case of any query , kindly contact at _________ (contact number)
Regards,
_________ (Your Name)
_________ (Designation)
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Kshitij Tarun