When drafting a letter regarding a short payment received, it's crucial to maintain a tone of politeness and professionalism. Clearly state the discrepancy in payment and request the recipient to take necessary actions to resolve the issue promptly. Express gratitude for their attention to the matter.
Sample Request Letter for Short Payment Received
To,
____________ (Receiver’s Name)
____________ (Company Address)
____________ (Company Address)
Date: __/__/____ (Date)
Subject: Short payment received
Dear Sir/ Madam,
We are in receipt of your payment for ___________ (amount). We thank you very much for the same.
However, upon reconciliation of the payment, we have found the payment to be short by ________ (deficit amount). We hereby request you to kindly arrange to share payment advice/ release balance payment/ let us know of any deduction if any.
Your prompt revert on our request shall be highly appreciated.
Thanking you,
Regards,
__________ (Name)
__________ (Designation)
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