When writing a letter regarding a short payment received from a client, it's crucial to maintain clarity and politeness. Clearly state the reference details of the transaction, specify the discrepancy amount, and politely request clarification or resolution from the recipient.
Sample Letter for Short Payment Received
To,
_____________ (Receiver’s Name),
_____________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Short payment received
Dear Sir/ Madam,
This is in with reference to your purchase of ______________ (Product/ Service/ Project) against your purchase order no. __________ Dated __/__/____ (Date) and our Invoice No. ________ (Invoice Number).
Today, we have received payment for the same. However, upon reconciliation of payment with the Invoice, we have found that the payment credited by you is short by__________ (Mismatch amount).
We hereby request you to please share your advice/ debit notes if any against our Invoice. Await the details at the earliest.
Thanking you in advance.
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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