When drafting a warning letter for password sharing at a university, clarity and firmness are key. Clearly state the offense, mention the university's policies regarding password sharing, and emphasize the potential consequences. End the letter with a hope for compliance in the future.
Sample Letter for Warning for sharing a password
From,
________ (Sender’s Details),
________ (University Name),
________ (University Address)
Date: __/__/____ (Date)
To,
________ (Name),
________ (Roll Number)
Subject: Warning for sharing a password
_________ (Name),
This letter is in reference to the password sharing for _______ (Username). It is being noticed that Mr./Mrs _______ (Name) has shared the password with an unauthorized user. As per the University’s norms, anyone sharing a password or any confidential data will be liable for legal action.
Consider this as a warning letter. Hope to never encounter the same in the future.
For,
__________ (College Name),
__________ (Signature & Stamp),
__________ (Name),
__________ (Designation)
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Rahul Sharma