When writing a warning letter for unauthorized use of a company vehicle, it's crucial to maintain a professional and respectful tone. Clearly state the issue, including the vehicle number and the employee's name, and emphasize that the vehicle is for official use only. Provide a warning regarding the unauthorized usage and offer the employee an opportunity to seek clarification if needed.
Sample Warning Letter for Unauthorized Use of Company Vehicle
From,
The Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
To,
__________ (Name),
__________ (Employee Name)
Subject: Warning for unauthorized usage of company vehicle
Dear ______ (name of the employee),
This letter is in reference to the vehicle number _________ (vehicle number) which is issued from our company in your name i.e. _______ (name of the employee). The mentioned vehicle was issued for official use, but we have noticed that you have been using the provided vehicle for personal use for a long time.
Consider this as a warning letter for the same and consider using it for professional use only. In case, you have any clarification for the same, you may reach us at _______ (mention contact number).
For,
________ (Company Name),
________ (Signature),
________ (Name),
________ (Contact Number)
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Rahul Sharma