When drafting a letter to a client regarding non-payment, maintain a tone of professionalism and courtesy. Clearly state the purpose of the letter, including details such as the order ID, invoice number, and payment amount. Request prompt payment to avoid any additional charges and provide contact information for further inquiries. End the letter with a polite closing and signature.
Sample Letter to Client for Non-Payment
From,
__________ (Company/ Your Name)
__________ (Address/ Contact)
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________ (Client’s name),
__________ (Client’s Address)
__________ (Client Details)
Subject: Non-payment for ______ (Order number/bill number)
Dear Sir/ Madam,
This letter is in reference to the order ID _______ (order ID/Bill number) bearing invoice number _______ (invoice number) and amount _________ (mention amount).
Through this letter, I would like to bring into your consideration that we have not received the payment of the above mentioned-order. This payment was due on __/__/___ (date).
It is to request you to kindly make the payment at the earliest to avoid any charges. For any query, you may contact us at _________ (contact number).
Regards,
__________ (Signature)
__________ (Name)
__________ (Designation)
__________ (Contact Details)
Note: This letter was generated on __/__/____ (date) at __:__ (time). Please ignore if already paid.
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Sandeep Bhandari