Sample Letter Seeking Approval to Purchase of Computer

When writing a letter seeking approval to purchase a computer, clarity and politeness are essential. Clearly state your name, designation, and employee ID, followed by a detailed explanation of the need for new computers or laptops. Attach a quotation for the desired equipment, specifying whether it's new, refurbished, or otherwise. Politely request approval and express gratitude for consideration. Avoid vague language and ensure all necessary details, such as quotation details, are included for effective communication.

To,
_________, (Recipient Details)
_________, (Name of the company)
_________ (Company’s address)

Date: __/__/_____ (date)

Subject: Request for approval to purchase computer

Respected Sir/ Madam,

With due respect, my name is _____________ (name) and I have been working in your reputed company as a ______________ (mention designation) for last ___________ (duration) bearing employee ID number __________ (mention employee ID number).

Respected, I am writing this letter to inform you that our department’s computers/ laptops are very old and outdated. It becomes difficult for the staff to work efficiently as the computer/ laptop have become slow. This is to request you to kindly approve the request and purchase ______________ (mention details – new/ refurbished/ any other) laptops/ computers for office with better specification for seamless operation. For your kind reference, I am hereby attaching the quotation with a better price if the company does buy laptops in bulk/ buy computers in bulk. The quotation is provided by _____________ (mention quotation issuer’s name) bearing quotation number _____________ (quotation number) along with this letter.

I shall be served if you could go through the quotation and provide with an approval to request.

Thanking you,
Yours Truly,
__________ (signature),
__________ (your name),
__________ (employee ID number)

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Start Typing: Enter your letter content in the "Letter Input" textarea.
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Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
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Print Letter: Click the "Print Letter" button after composing your letter.
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FAQs

Why is it important to seek approval for purchasing a computer?
- Seeking approval ensures that the purchase aligns with the company's budget and procurement policies.
What should be included in the request for computer purchase approval?
- The request should include details about the need for new computers, such as outdated equipment affecting efficiency, along with a quotation for the desired equipment.
Is it necessary to attach a quotation with the request letter for computer purchase approval?
- Yes, attaching a quotation provides transparency regarding the cost of the proposed purchase and assists in obtaining approval.
What should I do if I need to purchase computers in bulk?
- You should mention this in the letter and attach a quotation specifying bulk pricing, if available, to help expedite the approval process.
Who should I address the request letter for computer purchase approval to?
- The letter should be addressed to the appropriate authority, such as the department head or procurement manager, responsible for approving such requests.

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Sample Letter Seeking Approval to Purchase of Computer – Sample Letter Requesting Approval to Purchase Computer

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