When writing a letter seeking approval to purchase a computer, clarity and politeness are essential. Clearly state your name, designation, and employee ID, followed by a detailed explanation of the need for new computers or laptops. Attach a quotation for the desired equipment, specifying whether it's new, refurbished, or otherwise. Politely request approval and express gratitude for consideration. Avoid vague language and ensure all necessary details, such as quotation details, are included for effective communication.
Sample Letter Seeking Approval to Purchase of Computer
To,
_________, (Recipient Details)
_________, (Name of the company)
_________ (Company’s address)
Date: __/__/_____ (date)
Subject: Request for approval to purchase computer
Respected Sir/ Madam,
With due respect, my name is _____________ (name) and I have been working in your reputed company as a ______________ (mention designation) for last ___________ (duration) bearing employee ID number __________ (mention employee ID number).
Respected, I am writing this letter to inform you that our department’s computers/ laptops are very old and outdated. It becomes difficult for the staff to work efficiently as the computer/ laptop have become slow. This is to request you to kindly approve the request and purchase ______________ (mention details – new/ refurbished/ any other) laptops/ computers for office with better specification for seamless operation. For your kind reference, I am hereby attaching the quotation with a better price if the company does buy laptops in bulk/ buy computers in bulk. The quotation is provided by _____________ (mention quotation issuer’s name) bearing quotation number _____________ (quotation number) along with this letter.
I shall be served if you could go through the quotation and provide with an approval to request.
Thanking you,
Yours Truly,
__________ (signature),
__________ (your name),
__________ (employee ID number)
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Rahul Sharma