When writing a letter requesting documents from a customer, it's crucial to be clear, polite, and specific about the required documents and their purpose. Start with a polite salutation, mention the company's name and address, reference the customer's application number, specify the requested documents and their importance, provide a deadline for submission, and express gratitude for their cooperation.
Sample Letter Documents from Customer
To,
________ (Customer’s Name),
________ (Address)
Date: __/__/_____ (Date)
From,
________ (Company’s Name),
________ (Address)
Subject: Requesting documents
Dear Sir/ Madam,
My name is _________ (Name) and I am writing this letter on behalf of _________ (Company name) in reference to your application number __________ (Application number).
This is to inform you that as per your request for ________ (Service requested) you are requested to submit ________ (Document Name) which will be required for _______ (mention purpose). It is to inform you that the document needs to be submitted before __/__/____ (Date).
Therefore, it is requested to submit the required document as the possible earliest to prevent any delay in processing your application.
Sincerely,
For,
__________ (Company Name with Stamp),
__________ (Signature),
__________ (Name)
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Sandeep Bhandari